Here’s a quick overview of SMTP, POP, and IMAP: 1.
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Now that we’ve gone over how to set up Office365 SMTP, POP and IMAP settings, let’s explore more about these email protocols.Ī protocol is a method of exchanging communication/information between email accounts. That’s all you need to do to set up your POP Settings and IMAP settings! Don’t forget to set up SSL or TLS encryption. Open the Microsoft Office Outlook App and from the toolbar, go to File > Account Settings > Server Settings. To receive an email, your IT admin needs to set up your POP or IMAP server settings.īut if you don’t want to ask your network admin to set up POP or IMAP server settings, here’s what you need to do in MS Office: Your SMTP settings only deal with outgoing mail flow - not the emails you receive! Just setting up your SMTP mail settings isn’t enough to receive incoming emails in your mail client.
and not a regional Exchange Online Server server like .Īnd if Port 587 isn’t available, you can also use Port 25 - but ensure that your ISP or firewall hasn’t blocked the port you’re planning to use.īack to Contents How To Set Up POP & IMAP in Microsoft Outlook If you run into this problem, ensure your server name is set as smtp. If your SMTP client doesn’t connect to the given DNS, you might get an error about the Exchange Online Server. Remember not to use a custom IP address as the mail server as they aren’t supported by Office 365 stick with the given DNS name. Then, click on Outgoing Mail to set up your SMTP Outgoing Server settings. Once you log in to the Microsoft Outlook mail app, use the toolbar and navigate to File > Account Settings > Server Settings. How to Set Up Office 365 SMTP Settings Using the SMTP Client Submission Method You can access the Admin Center from right inside Office 365.
If you’re handling an organization’s email, you can even change the SMTP AUTH settings for individual mailboxes from the Exchange Admin Center. Unlike Direct Send, the SMTP AUTH mail configuration allows you to send mail to people inside and outside your organization.Īdditionally, by using the SMTP authentication method, your IP address doesn’t need to be static like it would with the relay server method - giving you a lot more functionality! Here’s why the SMTP AUTH client submission method is better: If you use a line-of-business (LOB application), it must feature a static IP address to authenticate Office365 through the relay server method.While the Direct Send method has higher sending limits, it only supports internal email communication - you can’t use it for contacts outside your organization.Here are the problems with the other two methods: The SMTP client submission (authentication) method is the best to use with the Microsoft Outlook application. After you’ve got that background, you can come back here to set things up in your Outlook application.
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Note: If you’re confused about what SMTP is, feel free to skip ahead to the section where I’ve explained it.